Position: Division Coordinator, Employment, Training and Related Services (ETR)
Pay Range: DOE
Provide oversight and management of the planning, coordination and implementation of division programs. The person appointed to this position must exemplify all the core competencies expected of a division coordinator including being a leader of change, being a leader of people, being results oriented, possessing good business acumen, and being able to build coalitions and communicate effectively.
Duties and Responsibilities:
- Provide management oversight and ensure the integration of ETR programs is consistent with the core competencies and workforce development goals of provided services.
- Ensure that TVR funds are not comingled with other Tribal Federal funds and that TVR funds are used appropriately, solely for TVR purposes.
- Ensure that employability and self-sufficiency of clients is achieved by reviewing files and program statistics, and supervision/case staffing. Provide Clinical Supervision to staff members and hold weekly case staffing meetings to ensure that clients are progressing towards successful employment outcomes.
- Review client files and medical records and approve eligibility determinations and Individualized Plans for Employment to ensure that services are being provided appropriately.
- When needed, determine TVR client eligibility and assist TVR clients with developing Individualized Plans for Employment.
- Hold regularly scheduled staff trainings
- Ensure delivery of services through: internal file audits, case management reviews, employee’s Individual Success Plans, assessments, trainings, evaluations, staff meetings, and employment counseling.
- Ensure that grant goals and objectives are being met and review quarterly goals to make sure that timelines are accurate and that milestones are being met.
- Provide guidance, mentoring, clinical, and ancillary supervision and technical assistance to the ETR Staff.
- Collect and review data and prepare annual report. Meet with Director regularly to provide updates regarding project goals and objectives. Oversee participant tracking procedures, reporting and data maintenance.
- Collect and analyze data for Energy Assistance reports.
- Recruit, retain and motivate all ETR Staff; make recommendations for hiring and dismissal; develop annual Employee Performance Evaluations (EPEs) and Performance Improvement Plans (PIPs).
- Interact with Senior Management, staff, regional, state and national leadership staff to identify, assess, develop, and plan education and training and employment programs.
- Work with the Director in coordination and preparation of proposals for funding opportunities
- Responsible for Grant Writing
- Be an active participant in various workgroups
- Travel to the Tribal region, and to conferences and training as required. Coordinate outreach efforts and meet with tribal and city entities to discuss what methods of outreach work best for each community.
- Evaluate programs services and recommend improvements to the Director.
- Ensure timely preparation and transmission of all federal reviews, grant reports, and compliance with grant conditions for all ETR Programs.
- Write and submit ETR Monthly Report, Board Reports, quarterly statistical/narrative reports and other ancillary reports as requested. Create and carry out a TVR presentation for the Board of Directors on an annual basis.
- Develop, coordinate, and participate in new staff orientation program; Ensure compliance with mandated training requirements for staff.
- Develop, monitor, and maintain program budgets
- Establish, expand, and manage relationships with other departments
- Responsible for the division workflow process.
- Other duties as assigned
- Bachelor’s Degree in Social Work, Adult or Vocational Education, or a closely related Employment and Training related field of study from an accredited college or university; and at least seven years of experience in the field of Human Services/Social Services/Education and Training, in a supervisory or managerial capacity, personnel management, budget management, grant management and reporting, administration of state, federal and/or private funding sources, and staff training.
- Experience in grant writing and outcome-based reporting
- Knowledge of Alaska Native and American Indian culture and/or community resources. Be able to interact positively with individuals from various backgrounds, particularly Alaska Native clients
- Master’s Degree in Social Work, Adult or Vocational Education, or a closely related Employment and Training related field of study from an accredited college or university; and
- Minimum of five years of experience in the field of Human Services/Social Services/Education and Training, in a supervisory or managerial capacity, personnel management, budget management, grant management and reporting, administration of state, federal and/or private funding sources, and staff training.
All qualified candidates who meet or exceed the above Position Qualifications or have relevant experience will be contacted.
AES provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. While working within the parameters of an Alaska Native Organization, hiring preference will be given to shareholders/spouses/descendants and other Alaska Natives in accordance with Public Law 93-638.
AES matches job seekers with opportunities in which they are recognized and rewarded for their experience, skills and abilities. AES is proud to be an Alaskan-owned company building relationships on integrity and trust since 1977. Our Services are always FREE to candidates.
POSITION OPEN UNTIL FILLED