907.276.5707 Admin@akexec.com

Executive Assistant to the CEO

Location: Anchorage, AK
Date Posted: 07-06-2018
Position:       Executive Administrative Assistant to the CEO
Location:       Anchorage
Pay Range:    DOE

We are looking for a poised, polished professional to maintain a high standard for conscientious, courteous, and enthusiastic service to internal and external customers, and the public in general. Along with at least five years’ experience at an executive level, you should be able to work effectively with a wide spectrum of customers, as well as providing clear specific employee feedback.  If you have exceptional organizational skills and the ability to prioritize work effectively, please read the job requirements and send your resume to jobs@akexec.com if you check all the boxes!  

Duties and Responsibilities:
  • Responsibility for maintaining all CEO/Board of Director’ meeting materials, schedules and notifications. Collaborate with other organizations/department staff to plan and implement group/team meetings and other outreach activities associated with the CEO and Board of Directors. Preparation for Board and Board Committee meetings to for several committees.
  • Attends all Board education sessions
  • Serves on committees as appropriate
  • Prepares and sends meeting material, prepares meeting packets, prepares and maintains all Board of Directors’ binders and prepare material for new Board members. Sets up new files and maintains new member information and documents.
  • Prepares for and attends special events, lunches, dinners, fundraisers, etc.
  • Attends and takes minutes for all Board of Directors’ meetings, Board committee meetings, and all other meetings as directed.
  • Attends and takes minutes for all Management meetings.
  • Maintains database and files on all contributions, in-kind and cash, compose thank-you letters to each, to include special handling and accounting of memorials. Partners with relevant departments to ensure all contributions and donations are accounted for and responded to appropriately. Conducts research and compiles data for Fund Development.
  • Maintains Customer Hospital contract files to include annual updates as dictated by contracts, updating accreditations to insure applicable regulatory compliance.
  • Prepare all staff travel arrangements well as vendors, consultants, candidates for employment, etc. Coordinate all state-wide donation drives to include flights, hotels, car rentals, truck rentals, prepare Travel request Documents, coordinate per diem, and maintain professional relationships with all applicable vendors to the many locations within Alaska and occasionally outside Alaska.
  • Maintains all files regarding staff recognition.
Essential Qualifications:
  • Ability to type 50 wpm; proficient in MS Office applications.
  • High school diploma required – Associates Degree in related courses preferred.
  • Minimum FIVE years’ experience in a fast-paced Executive Office environment. Must be experienced at the Board of Directors Executive support level.
  • Must maintain current Notary Public.
  • Thorough knowledge of business English, spelling and punctuation. Highly effective written and verbal communication skills.
  • Must be experienced with taking minutes in long, complex meetings and have the ability to transcribe in a timely manner.
  • Able to work independently, adapt to fluctuating workloads and maintain high attention to detail.
All qualified candidates who meet or exceed the above Position Qualifications or have relevant experience will be contacted.
AES provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. While working within the parameters of an Alaska Native Organization, hiring preference will be given to shareholders/spouses/descendants and other Alaska Natives in accordance with Public Law 93-638.

AES matches job seekers with opportunities in which they are recognized and rewarded for their experience, skills and abilities.  AES is proud to be an Alaskan-owned company building relationships on integrity and trust since 1977. Our Services are always FREE to candidates. 
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