907.276.5707 Admin@akexec.com

Admin receptionist

Location: Anchorage, Alaska
Date Posted: 07-30-2018
Position:       Front Desk Administrative Assistant
Location:       Anchorage
Pay Range:    DOE

We are looking for a customer service king/queen for a front desk in a small office.  This is a job with lots of variety so you have to be adaptable and enjoy switching tasks smoothly.  While you’re switching though, you must be detail oriented and keep everything organized and on track. If you’re interested in a job with a great team and you have office experience, check the details below and get your resume to jobs@akexec.com today!

Duties and Responsibilities:
  • Answer phone & greet visitors
  • Prepare incoming and outgoing mail
  • Prepare mass mailings
  • Administrate Anchorage Mayor’s Charity Ball
  • Record incoming checks, copy and prep for daily bank deposit
  • File completed deposit records,
  • Check voicemails
  • Enter invoices in QuickBooks for payment by due date
  • Update vendor information, contact vendors
  • Research vendors, invoices, and payments
  • Request W-9s and prepare 1099's and 1098’s for year-end reporting
  • General electronic and paper filing
  • Audit vendor accounts
  • Prepare/Maintain certain excel spreadsheets
  • Maintain certain QuickBooks company files    
  • Communicate with commercial tenants
  • Track and order office supplies
  • Track travel
  • Renew subscriptions
  • Communicate with property managers, vendors, tenants, and employees both in state and out of state
  • Other duties as assigned
Essential Qualifications:
  • One to two years of general office experience
  • Proficiency with MS Word, Excel, Outlook (all candidates will be assessed)
  • Must have superb interpersonal customer service abilities
  • Must be detail oriented and thorough
All qualified candidates who meet or exceed the above Position Qualifications or have relevant experience will be contacted.
AES provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. While working within the parameters of an Alaska Native Organization, hiring preference will be given to shareholders/spouses/descendants and other Alaska Natives in accordance with Public Law 93-638.

AES matches job seekers with opportunities in which they are recognized and rewarded for their experience, skills and abilities.  AES is proud to be an Alaskan-owned company building relationships on integrity and trust since 1977. Our Services are always FREE to candidates. 
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