Position: Special Assistant to Chairman and President
Pay Range: DOE
||Hiring preference for this position will be given to shareholders/spouses/descendants and other Alaska Natives in accordance with Public Law 93-638.
The Special Assistant is responsible for administrative support work for the Board of Directors and the Chairman and President. Under general supervision, facilitates leadership interactions between organization Chairman and President and others. Supports the Chairman and President in performing a variety of analytical, assessment and administrative tasks, including office organization, support of governance, records maintenance, reception, scheduling and general assistance.
Duties and Responsibilities:
- Attends all Board of Directors meetings and Board of Directors committee meetings. Works with staff at all levels of the organization to gather information and related materials for Board of Directors and Committee Meetings. Ensures all meeting materials are prepared and provided in a complete and timely manner.
- Coordinates all aspects for Board of Directors Meetings. Responsible for maintaining accurate governance documentation to include minutes and resolutions for board and committee meetings.
- Provides support to the Board of Directors and Senior Leadership. Reconciles expense reports. Coordinates meeting information packets, presentations and prepares agendas. Responsible for all logistics for Board meetings, Board Committee meetings and Board functions. Develops PowerPoint presentations, arranges meetings, and reserves necessary facilities.
- Assists the Chairman and President in handling matters of policy and organizational importance. Manages special projects. Prepares and compiles documents for leadership and the Board of Directors. Provides technical support to the Board of Directors.
- Prepares and proofreads speeches, reports and other presentations. Assures satisfaction of internal and external stakeholders, contributes to the strategic planning objectives related to customer satisfaction and serves as a resource person providing accurate information about services.
- Facilitates and supports the participation of the Chairman and President in intergovernmental meetings at the local, regional, statewide and national levels. Supports and assists the Chairman and President in assessment of opportunities, situational analysis, responding to external inquires and obligations and development of strategies.
- Prepares travel arrangements for the Chairman and President and Board of Directors. Travels frequently to meetings with or on behalf of the Chairman and President. Assists with preparation of publications, promotional materials and various reports. Composes, edits, compiles, and formats these documents
- May attend leadership meetings throughout the organization and partner organizations to maintain an awareness of relevant issues.
- Represents the Chairman and President as directed.
- Other duties as assigned.
- A Bachelor's degree in business or a related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year for year basis for college education.
- MINIMUM EXPERIENCE QUALIFICATION:
- Five (5) years of senior level professional executive support experience. An equivalent combination of relevant education and/or training may be substituted for experience.
- PREFERRED EXPERIENCE QUALIFICATION:
- Professional executive support experience in a tribal healthcare setting.
- Knowledge of standard regulations and principles of federal Alaska Native and Native American programs, related to research, data collection and analysis.
- Knowledge of Tribal government and federal government functions.
- Knowledge of Alaska Native culture and the Alaska Tribal Health System.
- Knowledge of standard budgeting and budget analysis.
- Knowledge of process for policy development, and problem identification with associated resolution.
- Knowledge of Robert’s Rules of Order.
- Skill in analyzing and evaluating complex topics and issues and makes recommendation for improvements or solutions.
- Skill in proof-reading with a high level of accuracy and attention to detail.
- Skill in oral and written communication and negotiating across all levels of management, specifically in speech writing.
- May be required to possess an Alaska driver's license with a clean driving record.
- Incumbent will be required to travel to other locations in Alaska and nationally.
- May be required to work outside the traditional work schedule.
- May be called out to work off-shift in emergency situations.
All qualified candidates who meet or exceed the above Position Qualifications or have relevant experience will be contacted.
AES provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. While working within the parameters of an Alaska Native Organization, hiring preference will be given to shareholders/spouses/descendants and other Alaska Natives in accordance with Public Law 93-638.
AES matches job seekers with opportunities in which they are recognized and rewarded for their experience, skills and abilities. AES is proud to be an Alaskan-owned company building relationships on integrity and trust since 1977. Our Services are always FREE to candidates.
POSITION OPEN UNTIL FILLED