907.276.5707 Admin@akexec.com

Office Administrator

Location: Anchorage, Alaska
Date Posted: 05-04-2017
Position:      Office Administrator  
Location:      Anchorage, Alaska
Pay Range:   $65,000 - $75,000, DOE + benefits
 
Alaskan owned and operated architecture firm providing design and strategy services to the Alaskan community is seeking a dynamic and energetic Office Administrator with an established track record of progressively more complex operations and management experience. The Office Administrator will be the main point of contact for the organization and will be an excellent problem solver who demonstrates critical thinking and ingenuity in handling daily operations. The Office Administrator will be responsible for ensuring contract compliance with a variety of clients, vendors, and consultants, will represent the firm at public functions, will have professional public relations experience, and will handle operations flawlessly such that the architecture and design team can focus on the design work. This is a full-time, permanent position.

Duties and responsibilities:
  • General point of contact for clients and community on all business matters
    • ​Front line for all incoming inquiries, including cold calls about design work 
  • Public relations and business development
    • Represent organization at public functions
    • Follow up on business leads for firm
  • Contract review, compliance, and invoice reconciliation for:
    • Clients
    • Consultants
    • Vendors
  • General accounting understanding
    • Accounts receivable
    • Accounts payable
  • Light HR duties
    • Coordination of staff schedules
    • Interface with HR Administrator
    • Lead team building efforts
  • Oversight of vendors, vendor contracts
  • Occasional business development activities
  • Coordination of team building efforts
  • Coordination of proposal outsource, final review and delivery
  • Full Administration of company Operations 
Qualifications:
  • Bachelor’s degree in business management, marketing, or design
  • Experience with general accounting and budgeting
  • Must be proficient with accounting and general office software
  • Experience with Deltek preferred
  • Strong interpersonal and conflict-management skills
  • Management experience
  • Detail-oriented with good organizational skills
  • Excellent communication skills, both verbal and written
 All qualified candidates who meet or exceed the above Position Qualifications or have relevant experience will be contacted.
 
AES provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. While working within the parameters of an Alaska Native Organization, hiring preference will be given to shareholders/spouses/descendants and other Alaska Natives in accordance with Public Law 93-638.

AES matches job seekers with opportunities in which they are recognized and rewarded for their experience, skills and abilities.  AES is proud to be an Alaskan-owned company building relationships on integrity and trust since 1977. Our Services are always FREE to candidates. 
 
POSITION OPEN UNTIL FILLED
 
 
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